Think about this. It takes weeks to plan a wedding in Rajasthan. Inadequate vendor collaboration. Lack of contingency plans. The wedding decorators strike. Chaos when things go awry. They pay more than three times what a travel and event planner would have charged because they did not seek advice. Which is why we have Travel and Event Planning Services so you do not have to pay more for things like that.
What Does It Actually Cost to Hire Travel and Event Planning Services?
Event management companies typically cost 5 – 50 million Indian rupees. The range for a medium-scale product launch in Delhi or Mumbai is around 10-15 lakhs (INR). The minimum cost for a wedding in India (Jaisalmer or Udaipur) could be as much as INR 1 crore for the most lavish weddings.
The cost of a 7-day domestic trip package for a person may range from 25,000 to 1.5 lakhs (INR), depending on the hotel chosen, category or amenity.Hire Travel and Event Planning Services almost charge a fixed fee or percentage (usually 10-15%) of the total event budget.
Why Do Businesses Hire Travel and Event Planning Services from India?
Multinational corporations save a lot by Hire Travel and Event Planning Services from India as experts in this space are English speaking, can work across multiple time zones and have sophisticated online systems to organise and plan trip and meeting logistics.
India's wages are 40 to 60% lower than those in the United States or the United Kingdom. In India, a senior event planner can expect to earn between INR 8 to 15 lakhs per year. An equivalent job in the US could cost upwards of USD 70,000.
A Tech Company’s Annual Offsite Saved 38% by Going India-Based
A EU-based SaaS company wanted an offsite for 200 people in Goa. Initially they planned to use a company from the UK.
Then, they got in touch with an event planning company in Bangalore. They spent 1,11,000 Scottish pounds. Very high-quality. Same class of hotel. Managed the ground arrangements.
This was due to lower cost of operations, negotiated rates and vendors. The team retreat was sponsored later in the year with the cost savings.
How Do Travel and Event Planning Services in India Price Their Packages?
Most experts divide Travel and event planning services in India into these heads.
The facility and logistics takes up 40-50% of the budget. This includes all the hotel facilities, transportation and support staff. Twenty-five to thirty-five percent is spent on production and creativity, which includes elements such as furniture, audiovisual elements and branding. Fifteen to 20% is the agency fee, which covers the cost of planning, managing vendors, and executing the project.
Travel and event planning companies in India usually offer a variety of packages. Customers can stretch their budgets, while still enjoying the benefits of quality, with three options: basic, standard and premium.
What to Look for When You Hire Travel and Event Planning Services
The value that agencies provide varies. Watch out for these.
A great website is not as important as a good local network of suppliers. Ask the number of direct vendors. There should be no price premium or other kind of price obfuscation. Also, ensure that your project has a dedicated person with them and not a changing staff.
